Last updated: 1 November 2026
Our Kincardine respects your privacy. This policy explains how we collect, use and protect personal information when you visit our website, contact us or take part in our community survey.
Who we are
Our Kincardine is a community initiative working to bring Kincardine Community Centre back into use for the benefit of the local community.
The organisation responsible for your personal information, known as the data controller, is [insert full name of the organisation or individuals currently responsible].
For privacy enquiries or to exercise your rights, contact:
Email: [insert privacy contact email]
Postal address: [insert correspondence address]
Information we collect
Depending on how you use our website, we may collect:
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Your name, email address and any other contact details you provide.
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Information you include in enquiries or correspondence.
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Your survey responses, including any contact or demographic information you choose to provide.
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Technical information recorded by our website and hosting services, such as your IP address, browser type, pages requested and access times.
Please avoid including sensitive personal information, such as medical details, in enquiries or survey comments unless we specifically request it and explain how it will be used.
Providing information is voluntary. However, without suitable contact details, we may be unable to respond to an enquiry.
How and why we use your information
We use personal information to:
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Respond to enquiries and requests.
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Understand local views and priorities for Kincardine Community Centre.
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Analyse survey responses and support community planning and funding proposals.
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Maintain and protect the website.
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Send updates where you have specifically asked to receive them.
We rely on legitimate interests to handle enquiries, understand community needs and operate a secure website. These interests are supporting the community centre project and communicating with people who contact us. We consider your rights and expectations when using information for these purposes.
Where we offer optional email updates, we rely on your consent. You can withdraw that consent at any time by contacting us or using any unsubscribe option provided.
Where necessary, we may also process information to meet a legal obligation.
Community surveys
Our surveys help us understand what local people want from their community centre.
We aim to report results as totals, themes and summaries that do not identify individual respondents. We will not publish your name or attribute comments to you without your permission.
Please avoid identifying yourself or other people in free-text answers unless necessary. A survey response is not necessarily anonymous simply because you have not entered your name.
[Confirm which survey fields are collected, whether IP addresses are stored, whether responses can be linked to contact details, and whether any sensitive information is requested. Add the relevant details here.]
Who can access your information
Access is limited to authorised people who need it to administer the website, handle enquiries or carry out the community centre project.
Our website hosting, email and any survey service providers may process information on our behalf to deliver their services.
We may share anonymised survey findings with the community, Fife Council, prospective funders and other organisations involved in the project.
We do not sell your personal information. We may disclose information where required by law.
Where information is stored
[Insert the relevant hosting, email and survey providers and storage locations. If personal information is transferred outside the UK, explain the applicable transfer arrangements and safeguards.]
How long we keep information
We retain personal information only for as long as needed for the purpose for which it was collected.
Enquiries are retained while we deal with them and for a reasonable period afterwards where needed for follow-up or a record of decisions.
Identifiable survey responses are retained while needed for analysis, project planning and any relevant funding evidence requirements. We then delete them or remove identifying details. Anonymised findings may be retained for longer.
Technical logs are retained for a limited period for website operation and security.
[Confirm and insert the retention periods or more specific criteria for enquiries, survey responses and technical logs.]
Cookies and embedded content
[Insert details of the cookies actually used by the website, their purposes and durations, and how visitors can manage their choices.]
Where pages contain embedded content, such as YouTube videos, the external provider may receive technical information about your visit and may use cookies or similar technologies. Its own privacy policy also applies.
Keeping information secure
We use appropriate technical and organisational measures to protect personal information and restrict access to those who need it. No website or email service can guarantee complete security.
Your rights
Depending on the circumstances, you may have the right to:
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Request a copy of your personal information.
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Ask us to correct inaccurate or incomplete information.
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Ask us to delete information.
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Ask us to restrict its use.
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Receive certain information in a portable format.
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Withdraw consent where we rely on it.
You also have the right to object to our use of your personal information where we rely on legitimate interests.
These rights are subject to conditions and exceptions. To make a request, use the contact details above. We may need to verify your identity.
Complaints
If you have concerns about how we handle your information, please contact us so we can investigate.
You also have the right to complain to the Information Commissioner’s Office, the UK data protection regulator:
Website: ico.org.uk
Changes to this policy
We will update this policy when our activities or the way we handle personal information changes. The date at the top shows when it was last updated.